An anti-fraud policy for an organization focused on health, education, women empowerment, and elderly welfare must aim to protect the organization’s assets, reputation, and the communities it serves. The policy should outline clear standards of ethical conduct, prevention measures, and reporting mechanisms to deter fraudulent activities and ensure accountability.
Purpose:
The purpose of this Anti-Fraud Policy is to establish a framework for the prevention, detection, and investigation of fraudulent activities within Azam Welfare Foundation. This policy aims to protect the organization’s financial and operational integrity, as well as the trust of our beneficiaries, donors, employees, volunteers, and stakeholders.
Scope:
This policy applies to all employees, contractors, volunteers, board members, partners, and any other individuals who may be involved in the activities of Azam Welfare Foundation.
Fraud refers to any intentional act of deception, misrepresentation, or dishonest conduct committed to securing an unfair or unlawful gain. This includes, but is not limited to:
1) Zero Tolerance for Fraud:
Azam Welfare Foundation maintains a strict zero-tolerance policy toward fraud. Any individual involved in fraudulent activities will be subject to disciplinary actions, including termination and legal prosecution where applicable.
2) Prevention:
We will take proactive steps to reduce the risk of fraud by:
3) Detection:
We are committed to detecting fraud in a timely manner by:
4) Reporting Mechanism:
Azam Welfare Foundation encourages anyone who suspects fraudulent activity to report it immediately through the following channels:
All reports will be taken seriously, and the confidentiality of whistleblowers will be protected. Retaliation against individuals who report fraud in good faith will not be tolerated.
5) Investigation:
All allegations of fraud will be thoroughly investigated by the organization’s designated fraud committee or external auditors. The organization will cooperate fully with law enforcement authorities if criminal activity is suspected. The investigation will be conducted fairly and confidentially, with the aim of determining the facts and holding the responsible parties accountable.
6) Corrective Action:
If fraud is detected, the organization will:
7) Ethical Conduct and Transparency:
All members of Azam Welfare Foundation are expected to conduct themselves with the highest levels of integrity, honesty, and transparency in all interactions. Conflicts of interest should be disclosed, and ethical behavior should be maintained at all times, especially in dealings with donors, beneficiaries, and partners.
1) Members of Executive Body:
The EB will ensure that the anti-fraud policy is effectively implemented, monitored, and updated as needed. The EB will also ensure that appropriate resources are allocated to prevent and detect fraud.
2) Management:
The management team is responsible for ensuring that staff members adhere to the anti-fraud policy, that proper controls are in place, and that training is provided. They will also be responsible for addressing any allegations of fraud in a timely and appropriate manner.
3) Staff and Volunteers:
Every employee and volunteer is responsible for complying with the anti-fraud policy, following proper reporting procedures, and ensuring the integrity of their work.
4) Donors and Partners:
We encourage our donors and partners to adhere to the principles of transparency, ethical behavior, and accountability. Fraudulent activities involving external partners will be addressed, and the relationship may be terminated if necessary.
Fraud undermines the effectiveness of our work and damages the trust of our community. By enforcing this anti-fraud policy, AWF is committed to maintaining the highest ethical standards in all its operations, ensuring that every resource entrusted to us is used to achieve our mission of providing essential services in health, education, women’s empowerment, and elderly welfare.
We are committed to a culture of integrity, transparency, and accountability, and we will continue to take every possible measure to prevent and address fraud.
Azam Foundation Established in 2017, as a national, non-profit and non-governmental welfare organization in Punjab, Pakistan. Registered under the Voluntary Social Welfare Agencies (Registration and Control) Ordinance, 1961 (XLVI of 1961)
Bankname: SILKBANK LIMITED
Account Title: Azam Welfare Foundation
Account No:50615000417078
Branch Code: 5061
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